SHEET A-001 · THE FIRM

Three people who think in jobs, one office in the West Bottoms.

Ironbark Accounting keeps the books, runs the payroll and plans the tax for contractors from 1520 Genessee St, Suite 300, Kansas City, MO 64102. Job costing, WIP and certified payroll are the whole practice, not a side line.

Or call (816) 555-0148. Monday to Friday, 7:00 am to 4:30 pm.

SINCE 2012

Started by someone who ran a contractor's office.

Colleen Brandt spent eleven years running the office of a mechanical subcontractor: pay apps on the 25th, retainage nobody tracked, a WIP schedule built the week before the surety meeting. She opened Ironbark in 2012 to do that work properly for other contractors, every month instead of every panic.

Andre Ellison joined from a general contractor's project accounting team to build the WIP schedules, and Teresa Tran took over crew and certified payroll on both sides of State Line. The founding story and dates are illustrative for this concept site.

Colleen Brandt and a superintendent reviewing a printed job report in a site trailer at dusk

CREW LIST

The people on your jobs.

Colleen Brandt, founder of Ironbark Accounting, on a job site at dusk with a white hard hat under her arm

Founder and Construction Accountant

Colleen Brandt

Colleen ran the office of a mechanical subcontractor for eleven years before opening Ironbark in 2012. She knows what a pay app looks like from the contractor's side and what a surety underwriter reads first. She leads construction tax and the year-end package.

Construction tax, year-end and surety packages.

Andre Ellison, controller, by a tall warehouse window at blue hour

Controller

Andre Ellison

Andre builds every WIP schedule and fade report the firm sends out, and the bank and surety packages that ride on them. He came from a general contractor's project accounting team and still reads a schedule of values for fun.

Monthly WIP schedules, fade reports, bank and surety packages.

Teresa Tran, payroll lead, at a job site fence at golden hour

Payroll Lead

Teresa Tran

Teresa runs weekly crew payroll for contractors on both sides of State Line: certified payroll, Missouri prevailing wage records, union fringe reports and the Kansas City earnings tax. Her desk opens at 6:30 on Mondays for timecards.

Crew payroll, certified payroll, prevailing wage records.

A crew in hi-vis vests guiding a concrete pump hose over rebar at dawn

SHEET S-201 · MOBILIZE

Mobilize

Crews start, and so does the payroll clock.

Timecards come in Monday and payroll runs that week, withheld for the right state and for the Kansas City earnings tax when the work is inside city limits. On a public job the certified payroll goes out within seven days of payday, ready for your signature. Crew and certified payroll.

  • Weekly payroll in two states
  • WH-347s within seven days
  • Labor burden posted to jobs
Contractor payroll and certified payroll
A tower crane lifting a steel beam over a rising steel frame at golden hour

SHEET S-301 · BUILD

Build

Every month, a WIP that shows the fade.

Pay apps go out against the schedule of values, retainage is tracked both ways and the books close by the 15th. Then the WIP: percent complete, over and under billings and profit fade on every open job, in the format your surety and bank ask for. WIP schedules and bonding.

  • Pay apps reconciled to the SOV
  • Over and under billings
  • Fade report on every open job
WIP schedules and bonding
A building owner and a general contractor walking through a finished lobby at golden hour

SHEET A-901 · CLOSE OUT

Close out

Retainage in, waivers signed, profit known.

The punch list is done, but the money is not until retainage is billed and collected and every lien waiver is logged. We chase the paperwork, close the job in the books and put its final margin next to the estimate, so the next bid starts from what really happened. How subs track retainage.

  • Retainage billed and collected
  • Lien waiver log complete
  • Final margin against estimate
Specialty subcontractor accounting

EXCLUSIONS

What is not in our scope.

Every scope has exclusions. These are ours.

  1. No audits or reviewed statementsWe are not CPAs. When your surety needs reviewed or audited statements, we prepare the books and the WIP your CPA works from.
  2. No bonding promisesA clean WIP helps an underwriter, but bonding capacity is the surety's decision, never ours.
  3. No legal or lien adviceWe track lien waivers and retainage; your attorney handles disputes and claims.
  4. No percentage feesMonthly prices are set by jobs, crews and states, published on the pricing page.

SHEET 99 · CLOSEOUT

Meet the crew over a WIP schedule.

Send your open job list. In ten business days you get a WIP schedule and a fade report, $1,250 fixed and credited to your first month if you stay. Illustrative price.

Start with a WIP schedule

or call (816) 555-0148

Call (816) 555-0148 Start with a WIP